Annual Meeting Notes

Crystal Creek Property Owners’ Association, Inc.

Annual Meeting

Meeting Notes

October 11, 2025, 6:00 PM after potluck social at 5:00 PM

Held at the home of Aloha and Terry Burgess

In attendance:

Terry and Aloha Burgess

Aleksandra Pimenides

Joann Curtis

Tom Maleki

Kathy and Jerry Tribe

Frank & Merlynn Hersom

Henry Swatman

Anna Hix-Malecki, husband and children, non-voting

Natalia Enriquez, no proxy

John Carleton

Sharon and Bryant Pinckard

Eliazar Delgado and children

Tommie Clayton

Whitelee Clayton

Kegan and Casey Campbell

Steve and Carol Todd

Total of 14 families represented, quorum requirements were met

1. Terry Burgess called the meeting to order at 6:10 PM

2. Frank Hersom offered the invocation

3. Frank Hersom read the meeting minutes for the 2024 CCPOA, Inc. Annual Meeting, no exceptions or

corrections were noted.

4. Frank Hersom gave the financial report:

Beginning Balance : $5445.49

Deposits : $3,174.60

Debits $2,449.30

Current Balance: $6170.79

Frank reviewed the various expenditures, reasons and amounts. The Financial Statement was e-mailed

to all for whom we have e-mail addresses and will be posted on the website.

Frank also noted that we are striving to set up on-line bill pay for dues payments. Post Meeting Note: A

number of our residents use their bank bill pay system for payment of dues. Please feel free to contact

Frank Hersom if you need more information.

5. Frank Hersom spoke about being neighborly. Be the kind of neighbor you would like to live next to. Be kind

and thoughtful about your activities and their impact on others. Noise early or late in the day. Post meeting

note, security lighting: lighting should be pendant and not directional which can be obtrusive to neighbors as

well as unsafe to drivers. Also mentioned at end of meeting, many are not fond of the deed restrictions,

however, all are invited to drive through Crystal Creek Forest subdivision, this is what our subdivision could

look like in a couple of years without deed restrictions.

6. Terry noted the new residents we have in the subdivision. The Enriquez family, son and daughter are

present, the Torres family on Long Leaf (the Killman house), he is also an HVAC man. Post meeting note:

The Luis and Yolanda Torres family on N. Pinebark.

7. Terry then reviewed with all present the court cases we have had this past year and the outcome. We are

finished with David Killman, he filed suit against CCPOA, Inc. after he was forced to pay for the legal charges,

he incurred through the first court case where we sued him. With the state required liability insurance, any

time we are sued, the insurance company covers all attorney’s fees. There is no deductible on our part unless

we lose the case in which situation the POA is liable for a deductible of $1,000.

In the case of the property owned by Joshua Atwood, we sued Joshua, and the judge ruled in our favor-

however, the amount of the fines was reduced but still owed. Joshua filed an appeal in which case it went

before the County Court at Law Number 6. The judge noted that since we (POA) are incorporated, we would

have to be represented by counsel. Terry indicated that it would require a $2,500 retainer and who knows

how much more in attorney fees for the POA. Terry told the judge that we could not afford to do that and that

we would remedy the situation with the other option we have, i.e., to foreclose on Joshuas’ property. Joshua

was willing to talk, and the suit was dropped. We met with Joshua; he still has to pay the court costs to date

as well as back dues which will amount to about $208 and will be divided into three equal payments. We also

told Joshua that we (Terry, Jerry Fields and Frank Hersom) were willing to help with the clean-up of his yard

this one time but that he must keep it clean and stay current with dues.

8. Terry noted that the fines are not intended to provide income for the POA, rather to get the attention of the

offender.

9. We do not want to file for foreclosure on anyone; it will be used as a last resort. Terry asked all present

their feelings about foreclosure. There was some discussion, but no decisions were made and no responses

were noted. It was stated that at least three letters are sent, and we strive to meet with them in person to

resolve the issue before it gets to the point of foreclosure.

10. Terry noted that there are still 10 members of our subdivision who are not current with their dues, they will

be visited shortly and be invited to pay their dues either by check or cash delivered to the POA. He is not

going “dues collecting!” We just want everyone to stay current with their dues and to be good neighbors.

11. A proposal to increase annual dues to $29.00 for fiscal year 2027 was made by Terry, with a goal of

capping dues at $30.00 annually. Discussion ensued warning against locking ourselves in at $30.00 with the

future unknown. A motion to increase to $29.00 for fiscal year 2027 was made by (name not caught) and

seconded by John Carleton.

12. Kegan Campbell noted he has concern that his dues are unable to make any difference in the high

number of heavy earth hauling trucks on Whippoorwill. They travel too fast, are constant and sometimes are

careless/dangerous. It seems that they have a license and permit to remove the materials. Post meeting note:

An aggressive letter writing campaign could have some impact, at least on their driving habits/skills.

Kegan requested a map of the POA, he expressed concern about the amount of property being purchased by

one entity that seems to be downgrading the neighborhood. Terry will provide a map.

13. John Carelton’s term expires this meeting. Rules and process for submitting nominees for serving on the

Board of Directors were reviewed, but they are also posted on the website. We received no other nominees

other than Tommie Clayton. Since there is no need to vote it was motioned that Tommie Clayton be elected to

serve on the Board of Directors for a term of three years. Motion made by Terry, John Carelton seconded

that motion. All voted in favor; there were no nays.

14. Ana Hix circulated a QR code for updating names, addresses and e-mails.

Meeting adjourned at 7:48 PM.

Please forward corrections and/or additions to these meeting minutes to Frank Hersom no later than 14 days after the date of the meeting,

otherwise the Meeting Notes will stand as written